Position Title: President 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is 3 years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Provides leadership to the board by:
  • encouraging board members to participate in meetings and activities
  • focusing the board’s activities on the organization’s mission
• Ensures the board members are oriented, trained, evaluated and recognized for their contributions.
• Evaluates the effectiveness of the board’s decision-making process.
• Acts as a liaison between the community league and other community leagues or civic organizations.
• Promotes the organization’s purpose in the community and to the media and acts as spokesperson for the league.
• Is the primary liaison between the league and EFCL.
• Participates in the selection and release of any paid employees in consultation with other executive officers.
• Plays a leading role in supporting fundraising activities.
• Is responsible for committees by:
  • serving as an ex-officio member of all committees and attending their meetings when needed;
  • ensuring that committee chairpersons are appointed
• Arranges for the orientation of committee chairpersons.
• Is responsible for the board’s agenda.
• Chairs meetings of the community league according to Robert’s Rules of Order or as designated in the bylaws and ensures meetings adhere to the agenda.
• Acts as one of the signing officers for cheques and other documents such as contracts and grant applications.  
• Prepares a President’s Report for the annual general meeting.

Position Title:  Past President 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is for ___ years.
• Past chairperson or past president is not elected, but remains on the board until a new president is elected.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Not an automatic position so it must be stated in the league’s bylaws if desired.
• Serves on the executive committee.
• Supports current chairperson.
• Often chairs nominating committee for recruitment of new board members.
• Assists with training and orientation of the Board of Directors.
• Provides historical continuity.
• If this position becomes vacant within the current president’s term:

• it can remain vacant until a new president is elected,
• the previous past president can complete the term,
• other past presidents can complete the term.

 Position Title: Vice-President 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Acts in the absence of the president/chairperson.
• Assists president whenever possible.
• Is familiar with all committee members and their duties.
• May act as a signing officer for cheques and other documents.
• Other special duties by interest or assignment.

Position Title: Treasurer  

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Gives regular reports to the board on the financial state of the community league.
• Acts as signing officer, with another officer, for cheques and other documents.
• Issues cheques for all invoices.
• Make deposits.
• Enters all transactions in the journal and balances monthly.
• Arranges for annual audit of books.
• Prepares financial statements.
• Supervises the bookkeeper, if one is engaged.
• Completes security clearance check.

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Provides written receipts and record monies received on behalf of the community league.
• Records and signs for pre-numbered receipt books as issued on a Master control sheet. 
• Records transactions in the general ledger.
• Deposits all community league monies in appropriate bank accounts, preferably within 24 hours of collection. 
• Processes accounts payable/payroll cheques and record transactions in general ledger.
• Prepares monthly bank reconciliations on all bank accounts.
• Prepares monthly financial reports for meetings.
• Assists treasurer in collecting information for annual budget, grant applications and GST recovery accounts.
• Assists community league auditor in the preparation of annual financial statements.

Position Title: Secretary 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Keeps copies of the bylaws, minutes and other documents.
• Keeps lists of Directors, committees and general membership.
• Notifies board members of meetings and includes agenda, noting items that need special preparation.
• Records all minutes during board and general meetings.
• Files correspondence.
• Ensures there is a quorum.
• Records all motions and decisions of meetings.
• Signs minutes to attest to their accuracy.
• Distributes copies of minutes to directors and posts minutes online (if applicable) promptly after meetings (and at least 10 days before the next meeting).
• Notifies members of general meetings.
• Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.
• In the absence of the chairperson and vice- chairperson, chairs board meetings until the election of an alternate chairperson.
• Archives league records.

Position Title: Fundraising Director 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Maintains financial records.
• Applies for licence.
• Applies for grants and permits to run gaming events such as bingo and casinos
• Prepares written reports on gaming events twice annually and submits the reports to Attorney General’s Department.
• Helps recruit volunteer workers.

Position Title: Facilities Director 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Responsible for all facilities (community hall, rink, basketball and tennis courts, playground, etc.
• Oversees access to the community hall.
• Supervises building maintenance and repair.
• Manages rental to members and non-members (screens and approves tenants).
• Reviews condition of facilities.
• Maintains up-to-date building maintenance records.
• Advises league on maintenance and upgrades.
• Obtains estimates for maintenance, repair and upgrade work.
• Recommends upgrades to all facilities as required.

Position Title: Hall Rental Coordinator 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Reviews and maintains up-to-date hall rental policy.
• Reviews and maintains up-to-date hall insurance.
• Advises facilities director of maintenance and repair issues.
• Organizes key distribution to members and users for the building.
• Collects rent and submits to treasurer.

Authority

• The board of directors is the legal authority for the community league.
• The membership director has the authority to purchase membership supplies from the EFCL on an annual basis.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Manages annual recruitment drive.
• Prepares the membership list and updates records.
• Orders membership supplies from the EFCL.
• Recruits and supervises volunteer canvassers.
• Reviews and prepares policy and procedures with respect to membership.
• Recommends fee structure and strategies to increase membership.

Position Title: Program Director (A Potential New Role for Malmo Plains)

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Works with the City Community Recreation Coordinators (CRCs).
• Prepares and reviews policy and procedures related to programs and social activities.
• Determines which programs will be offered to the community, then arranges for instructors and accommodation.
• Manages all matters related to social activities of the league, including dances, social nights, member barbecues, etc.
• Applies for grants for programs.
• Arranges registrations.
• Prepares budget and financial reports for the treasurer.
• Arranges payments to instructors, keeps appropriate records.
• Arranges access to the facilities used.

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Manages all aspects of the production and distribution of the newsletter.
• Manages the website (if applicable).
• Managers all aspects of other communication tools such as bulletins or news releases (if applicable).
• Manages appropriate advertising for the league.
• Works with program director and others as required to promote events and initiatives.

Position Title: Government Relations Director – Currently Malmo has a U of A Representative 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Monitors land use, transportation issues and other civic concerns.
• Reports to the board on matters relating to the neighbourhood or district.
• Establishes ad hoc committees to address specific issues.
• Coordinates submissions and inquiries to government and other organizations.

Position Title: Sports Director => Soccer Coordinator 

Authority

• The board of directors is the legal authority for the community league.

• Term of office is ___ years.

• A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
• Commit to the work of the organization.
• Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
• Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
• Orient new board members.
• Prepare for and arrive on time for all required meetings.
• Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
• Review the bylaws and recommend changes to the membership.
• Participate in the development of the league’s organizational plan, annual review and budget.
• Approve the budget and other financial matters.
• Prepare and present required reports at board meetings.
• Prepare and present an annual report at the annual general meeting.

• Reviews and prepares policy and procedures related to sports programs.
• Recruits coaches.
• Delegates coaching responsibilities.
• Organizes registration times.
• Sets and collects sports programs fees.
• Arranges timetable.
• Attends zone and other city-wide related meetings.